Proven on a real management system.
Synapse is live with a North Sea operator under active licence, deployed on their real management system. The client is named under NDA; a reference is available on request.
4,898
role-responsibility assignments mapped, every one back-linked to source text
<0.1%
verification error rate against the source documents
700+
analyst-hours saved per change cycle
Your documents stay in your environment. Outputs are human-reviewed, and client data is never used to train shared models. See our security approach.
Accountability drifts. Risk increases.
In document-heavy organisations, accountability is scattered across procedures, RACIs, and job descriptions. During restructures and asset transfers, those layers drift apart.
- Org charts change faster than the documents underneath them.
- Critical responsibilities end up duplicated, missing, or owned by nobody.
- Audits and incidents find gaps late, when change is expensive.
- Reconciling the management system to the live organisation costs 3–5 FTE over months on a manual baseline.
Make accountability visible
- Trace each responsibility back to the source text.
- See gaps and overlaps before you publish the new structure.
- Generate evidence packs for assurance and audit.
From documents to a living model.
Synapse reads the documents you already hold and connects them into one picture of who is accountable for what.
Step 1
Ingest
Load procedures, job descriptions, RACIs, and management system documents.
We can start with a single function or asset team.
Step 2
Extract
Identify roles, responsibilities, and requirements. Keep links to the source.
This is where most manual work gets burned today.
Step 3
Map
Connect responsibilities to the live organisation structure and role profiles.
You can see gaps, overlaps, and overloaded roles.
Capabilities
Smart role mapping
Extracts every documented responsibility and resolves aliases and asset-scoped variants into canonical roles.
Org chart vs HR comparison
Shows where the documented organisation drifts from the live HR roster, before audits do.
Management system change tracking
Edits, additions, and removals are visible and auditable across document versions.
Job description generation
Structured to fit your competency framework, drawn from the same grounded source.
Where Synapse fits first
Pick a slice of the organisation where drift is already costing time.
Major organisational change
Validate responsibility coverage before you move roles or reduce headcount.
Safety and operational duties
Make critical responsibilities explicit and visible across the organisation.
Assurance and audit
Produce traceability evidence fast, without weeks of manual cross-checking.
Fits the stack you already run.
Synapse runs inside your controlled boundary and works with the systems your documents already live in. It sits alongside the tools you already use.
Your documents, where they are
Reads from Microsoft 365 and SharePoint, the document systems your teams already use.
Your identity
Authenticates through your Microsoft Entra ID. Access stays under your control.
On the roadmap
HR roster, competency and safety-case integrations are planned, so the model stays current as your systems change.
Built for regulated environments
Synapse is built for environments where traceability and data control are non-negotiable. Deployment fits your security model.
- Document-heavy inputs: procedures, RACIs, job descriptions.
- Traceability back to source text.
- Clear access control and auditability expectations.
- UK data residency, per-client isolation, and UK GDPR compliance.
Ask for the security brief
We answer security questionnaires directly and walk through deployment options. UK-hosted environments. Per-client data isolation by default.
Let's talk
We help energy and renewables teams produce structured, traceable output for document-heavy work. Share your use case and we'll outline if and how we can help.